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Sample Meeting Invitation Letter

Sample invitation letter for introductory task force meeting


Subject: Invitation to Season for Nonviolence (City): A Community Based Effort

Dear ––––––––––––––––:

I am writing to invite you and other community leaders to a brief gathering to explore the idea of forming a collaborative, community-based effort that would promote activities during the upcoming Season for Nonviolence.  This exploratory gathering is scheduled for _______________, located at ____________________________________________.

As you may know, the Season for Nonviolence is an international grassroots celebration of nonviolence sponsored by the Association of Global New Thought.  It spans from January 30 to April 4 – the 64 days between the memorials of Mahatma Gandhi and Dr. Martin Luther King, Jr.  During this time, individuals, groups and organizations from all over the world hold events and activities to demonstrate that nonviolence is a powerful way to heal, transform, and empower our lives and our communities. 

We believe that the 2014 Season for Nonviolence offers a wonderful opportunity to establish a collaborative effort to promote nonviolence in (YOUR CITY) and the surrounding communities.  Please allow me to explain.

-----------Insert your own community details-----------

Spiritual Center / Mission / Vision / Values / Key Programs


We believe that our work and vision provides an exciting platform from which to launch a community-based committee that would collectively support any number of activities throughout the 64-day period of the Season.  

Please join us on _____________ to explore the possibilities of what we could do together as a collective effort promoting Nonviolence in ____________ and the surrounding communities. 

If you are interested in attending, please RSVP with ____________.

I welcome your calls and emails if you should have any questions or wish to share your thoughts before this meeting.   


Name ________
(email & telephone)